Proceedings

Surgical Oncology Proceedings

Statute of the Division of Surgical Oncology associated with the UEMS Section of Surgery
Introduction:

The Division of Surgical Oncology is part of the UEMS Section of Surgery. The Division operates in close collaboration with European Society of Surgical Oncology (ESSO). The Division advises on issues related to training and professional practice in surgical oncology, for the benefit of training in surgical oncology and patient care. The Division also organizes and conduct in cooperation with ESSO the EBSQ exam in Surgical Oncology


The Division of Surgical Oncology is under the auspices and the authority of the Section of Surgery of the UEMS.

Title:

The Division will be known as the Division of Surgical Oncology of the Section of Surgery of the UEMS.

Composition

The Division will include up to 2 representatives that is national delegates, from each country that is a member of the UEMS through its National Medical Association. The nomination has to be done following the official communication of the relevant National Medical Association with the UEMS and as well as the Executive Committee of the Division.


The Division also includes members of the Education and Training Committee (ETC) of the ESSO. The Division shall elect an Executive Committee (EC). The members of the EC are nominated from the current or past members of the ETC included in the Division. The EC will include:

  • a Chair,
  • a Deputy Chair,
  • a Past Chair,
  • a Secretary,
  • a Treasurer,
  • a Webmaster,
  • 4 – 5 Officers.
The EC also includes:

the Chair of the ETC of ESSO,

the Chair af the Membership Committee of ESSO,

as an ex-officio members, even if not contributing in the aforementioned positions.

This close collaboration with ESSO ensures the highest standards with the content that is up-to-date with current standards of care as well communication and cooperation with societies which do not have national delegates in Division but are affiliated members of ESSO.


The tenure of the national representatives in the Division of Surgical Oncology (including the representatives of ESSO) shall be for 2 years, as a rule renewable only once.


Following the completion of their term, the members of the Division and the representatives of the ESSO are responsible for ensuring their succession following consultation with their professional organizations and ESSO respectively.

Bank account:

The Division holds a bank account in Euros in Belgium under the UEMS account. The Treasurer and the Chairman are the 2 authorised users of the account. The Treasurer and the second nominated user of the account have to present at the annual meeting of the Division a signed report of the account as well as copies of the bank statements of the account. The Treasurer and the second nominated user must also forward each annual report to the Treasurer of the Section of Surgery of the UEMS.

Surgical Oncology Exam:

The European Board of Surgery Qualification in Surgical Oncology (EBSQ-Surgical Oncology), arranged through the Division of Surgical Oncology is held under the authority and responsibility of the European Board of Surgery. All EC members create and approve the questions, assess the eligibility of the candidates and examine the candidates. Depending on number of candidates, the EC may invite additional examiners and question writters. EC members and external examiners form the Exam Committee, the chair of the Division is automatically the chair of the Exam Committee.


The exam is organized at three levels, shared between UEMS and ESSO:


  • The first level goes through the Office of the UEMS Section of Surgery which includes but is not limited to:
    • Candidates’ applying for the exam
    • Registration,
    • Eligibility assessment of the candidates,
    • All communications with the candidates,
    • Communication with the IT providers
    • Financial transactions,
    • Issuing the certificates and other activities, which may be considered as needed.
  • The second level goes through the ESSO Office and is related to the practical organization of the exam (mainly oral exam). This includes but is not limited to:
    • Logistics and the exam site(s)
    • Registration of the candidates at the exam site,
    • Inviting and other communication with the examiners,
    • Preparing the printed material for the exam,
    • Booking the venue for the exam as well as rooms for the examiners,
    • All local preparations,
    • Organizing the meetings with examiners related to the exam,
    • Organizing the courses and webinars linked to the exam

    ESSO office is authorized to manage Division account for this purpose. All expenses related to the local organizing are covered from the Division account.

  • The third level is related to the content of the exam and is conducted by the members of the Exam Committee. It includes but is not limited to:
    • Assessing the eligibility of candidates,
    • Writing an approving the questions,
    • Examining the candidates,
    • Final marking of the candidates after the exam,
    • Creating the content of the courses and webinars linked to the exam,
    • Creating the content of the exam,
    • Web mastering.
Functioning:

The EC Division shall have a meeting at least once per year. The usually date and place of the meeting will be a day before or after the oral part of the exam or during the ESSO ETC meeting. If necessary, meetings may be organized more than once a year. The meeting of the whole Division, including the national delegates will be organized together with the members of the membership committee of ESSO during the ESSO congress.

Financing:

The Division is financed by the fees of the applicants for the two parts of the accreditation process: eligibility and examination. The external examiners as well as division members invited to contribute as EBSQ examiners, will have their travel and accommodation expenses reimbursed by the division. Division can be also be financed by any legal financial benefits for its contribution to various professional/scientific activities (i.e. meetings, publications).

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